The Building Conference room is available to reserve for Oklahoma Democratic Party functions like county, district and Federation/club/organization meetings. Reservations MUST be made and CONFIRMED in advance using this form to guarantee availability. The conference room will not be a guaranteed reservation until you receive a confirmation back from the ODP.

Please submit requests at least two weeks before the needed date so that the ODP has time to can check availability with building management and confirm. Last-minute or requests made less than two weeks from the needed date cannot be guaranteed.

Choose the day and time you would like to reserve the conference room using the form provided. The ODP will submit a request with building management and then notify the group via email whether the room is available or not and book if available. Please contact sarah@okdemocrats.org with your conference room reservation questions.

REQUEST YOUR DAY & TIME

Please note that the conference room times of availability are from 9 AM – 8 PM Monday – Saturday. The reserving party is responsible for their own room arrangement if different from current set up, gathering trash, wiping down tables, and general room cleaning. Please be cognitive about leaving the room clean and picked up after your event. The conference room is a shared space used by other building tenants, and meetings could be scheduled back to back.

Please include your setup time immediately before your meeting and allow time for take down and clean up. The ODP cannot guarantee that the room will be open and not already reserved by someone else earlier than your requested time. (Example: If your meeting takes place from 6-7 PM and you need to setup an hour before the event, and an hour after for clean up, you must request access to the room from 5-8 PM) Meetings must end by 8 PM, and all attendees must vacate the room by 8:30 PM.